Service Work Orders

A service work order is a basic document that records all services on cars.
The work order is bounded to the VEHICLE and the client.

Upon closing the work order, an invoice is automatically issued for the services, spare parts, etc. All the works are chronologically visible in the vehicle profile.

The following are some basic functions of Work orders::

• Service Work order status can be OPEN:Open and CLOSE:Closed
• Search work orders by garage/office, vehicle, customer, status, year, date...
• Link between Service Work Order and issued invoice
• Service mileage entry
• Estimated service duration

Vehicle and fleet Management

Every vehicle for which we want to open a Service work order must be previously stored in the program.
When entering a vehicle, we collect info about car make, model, type, plates, color, engine data, service intervals and other data. By this inputs, we can generate various reports. After opening the Service work order, for each vehicle we will have the detailed overview of all the activities and services previously made.

• View and filter all vehicles in the fleet
• View earnings per vehicle
• Vehicle archiving
• Car photogallery
• Registration expiry, leasing, service, fire extinguishing alarm...
• SERVICE BOOKLET

Invoicing

With CarMECHANIC you have a complete system for invoicing from multiple locations/garages, FISCALIZATION and financial reports.
All the invoices are saved and can be viewed and printed anywhere at any time.

4 different types of invoices can be created:

• Invoice (R1)
• Storno invoice
• Book Notice
• Prepay invoice

An Invoice is automatically created when you close the Service work order with all the items written inside.

The following are some basic functions for creating and reviewing invoices:

• FISCALIZATION (where available)
• Pulling already saved items into the new invoice
• Create invoices without connection to Service Work
• Creating multi-currency invoices
• Different invoice statuses: PAID, PARTIALLY PAID and UNPAID.
• Overview of invoice's payment history
• Print invoices directly from your browser
• Separate items with different tax rates
• Advanced search engine for easily sort invoices
• Payment overview by payment method
• Cash flow owerview and daily reports

Services, spare parts and works price list

To speed up the process of opening Service work case, list of most commonly used jobs (items) can be created.
For example: "Change Oil", "Change brakes"...

• Entering services, works and spare parts and grouping by category
• Defining the purchase price of each item, margin and recommended exit price for the client.
• Analysis of the work done so far, and an overview of "sales" by items and groups of works

Partners and Clients

Under clients and partners in the program, we have a detailed overview and directory of all the partners and clients we work with. Additional annotation is also available.

• Detailed view of clients with all contact information (basic information, phones, web addresses, special notes, vehicles ...)

Staff & Garages/Offices

Employees modul contains all users who will access software.
Each employee can be granted a set of privileges to gain or lose access to certain parts and modules of the program. Logging time logs are also available.

If your service has multiple point of sales or offices, all of them must be stored into OFFICES module. Each office has its own sequence of invoices with unique numbers.

• View and manage Garages or Offices from which invoices and Service works will be issued. Each branch has its own invoice number sequence
• View and manage employees database who use the program or open Service works. Each employee is granted access privileges.